Moldova - Ukraine

Dear applicants, 

Presentations from the Project Management and Implementation training were uploaded to the site.

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Dear applicants, 

kindly be informed about MD-UA programme timetable

Activity  Duration Start Date End Date
Call for Proposals 90 days 15.04.2015 14.07.2015
Information Days 10 days 27.04.2015 08.05.2015
Opening and Administrative Check 15 days  24.07.2016 14.08.2014
Clarification requests to be sent to applicants by Managing Authority 1 day 20.08.2015 20.08.2015
Submission of clarifications by applicants 10 days 20.08.2015 01.09.2015
Meeting of the Evaluation Committee

 11 days

16.09.2015 30.09.201
Evaluation of Concept Notes by external assessors 2 months  October 2015 November 2015
Meeting of the Evaluation Committee 2 months  November 2015 December 2015
Review of and decision on the results of the evaluation of Concept Notes by the Joint Decision Making Committee  2 months December 2015 January 2016
Sending the Information Letters with results of evaluation of Concept Notes to the applicants  1 day 18.01.2016 18.01.2016
Submission of appeals regarding evaluation of Concept Notes by applicants  15 days 18.01.2016 05.02.2016
Evaluation of Full Application Forms by external assessors  2 months February 2016 March 2016
Meeting of the Appeal Committee  1 day 05.04.2016 05.04.2016
Meeting of the Evaluation Committee  1 day 06.04.2016 06.04.2016
Review of and decision on the results of the evaluation of Full Application forms by the Joint Decision Making Committee  1 month April 2016 April 2016
Sending the Information Letters with results of evaluation of the Full Application forms to the applicants  1 day 27.04.2016 27.04.2016
Sending the requests for submission of additional documents for eligibility check  1 day 27.04.2016 27.04.2016
Submission of appeals regarding evaluation of the Full   Application forms by applicants 18 days  27.04.2016 20.05.2016
Submission of additional documents for eligibility check by applicants 13 days  27.04.2016 13.05.2016
Review of submitted documents and appeals by Managing Authority  5 days 16.05.2016 20.05.2016
Meeting of the Evaluation Committee and Appeal Committee  1 day 25.05.2016 25.05.2016
Meeting of the Joint Decision Making Committee  1 day 30.05.2016 30.05.2016
Review of and decision on the evaluation report and the list of projects by European Commission 48 days 24.08.2016 28.10.2016
Review of and decision on the list of projects by Federal Ministry of Economic Cooperation and Development of Germany 8 days 26.09.2016 05.10.2016
Sending Award letters to winners 2 days 03.11.2016 04.11.2016
Contract negotiations and pre-contracting visits 14 days 14.11.2016 01.12.2016
Project Implementation training (plan) 10 days 16.01.2017 27.01.2017
Ceremony of contract signature 1 day 27.01.2017  

  

This timetable will be updated accordingly.

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Dear Applicants,

Due to technical reasons the deadline for submitting the requested additional documents and appeals is postponed till 20th of May, 2016.

Please feel free to submit documents and appeals by email to our official email address eaptc-kiev@giz.de, along with hard copies to be sent by regular mail.

Kindly note that hard copies are mandatory for the final evaluation.

Also we would like to draw your attention that the evaluation process is not yet finished and no final decision was taken.

The Lead Applicants will be notified about the final decision approximately in the middle of June 2016 after the final meeting of Joint Decision Making Committee.

Best regards and thank you for cooperation,

The EaPTC Team.

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Applicants believing that they have been harmed by an error or irregularity during the selection process may file an appeal. An appeal is considered legitimate if the applicant can substantiate that the decision of the Evaluation Committee infringes the provisions of the Guidelines for grant applicants for the present Call for proposals. In order to be considered, an appeal must:

1.       Be submitted only by the applicant, and not by his partners or third parties; be signed by the legal representative of the Applicant;

2.       Be submitted within 15 calendar days (as evidenced by the date of dispatch, the postmark or the date of the deposit slip) from the date when the written notification announcing the result of an evaluation step has been sent by the Contracting Authority;

3.       Be written in English;

4.       Be addressed and sent to the Managing Authority by email (eaptc-kiev@giz.de) or courier service to the following address:

Eastern Partnership Territorial Cooperation - Managing Authority

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

44, Velyka Vasylkivska Street, Off. XX

01004 Kiev, Ukraine            

5.       Clearly describe the nature of the infringement and make clear references to the corresponding provisions of the Guidelines for grant applicants for the present Call for proposals.

 

Appeals that do not observe these requirements will not be taken into consideration. Additional information related to the Action provided by the letter of appeal will not be considered. Appeals that do not indicate the source of information will not be considered.

Answers to the applicants will be communicated by the Contracting Authority in writing, within 15 calendar days following the receipt of an appeal. However, please be advised that the final decision on the list of selected projects is taken by the Joint Decision Making Committee of the Programme. No appeal against the decision of the Joint Decision Making Committee will be taken into consideration.

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1st Call for Proposals under the Territorial Cooperation Programme Moldova - Ukraine

Dear Sirs/Madams,

The deadline for submitting proposals under the 1st Call for Proposals of the Territorial Cooperation Programme Moldova - Ukraine was 14th of July 2015. Currently the evaluation process is ongoing.  We kindly ask you to refrain from calls and from sending e-mails to the GIZ Office attention, as the Applicants will be informed in writing of the Contracting Authority’s decision concerning their application and, if rejected, the reasons a possibly negative decision.  Please see below the updated timetable. 

Thank you for your understanding.

 

DATE

TIME*

Launching of the call

15 April 2015

 

Information meeting

Starting with 27 April 2015

 

Deadline for requesting any clarifications from the Contracting Authority

24 June 2015

16:00

Last date on which clarifications are issued by the Contracting Authority

3 July 2015

16:00

Deadline for submission of Application Form

14 July 2015

16:00

Information to applicants on opening, administrative checks and concept note evaluation (Step 1)

January 2016

-

Information to applicants on the evaluation of the Full Application Form (Step 2)

April-May 2016

-

Notification of award (after the eligibility check) (Step 3)

June 2016

 

Contract signature

July 2016

-

 

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This is an open Call for Proposals, where all documents are submitted together (Concept Note and Full Application Form).

Timeframe

The 1st Call for Proposals under the Territorial Cooperation Programme Moldova - Ukraine is being launched on 15th of April 2015. The deadline for submitting proposals is 14th of July 2015.

Programme area

Project activities have to be located in the following eligible areas:

  • Ukraine: Chernivtsi, Odessa, Vinnytsya
  • Moldova: Whole territory

Programme Objectives and Priorities

The overall objective of the territorial cooperation programme Moldova - Ukraine is to strengthen cross border contacts between local authorities, communities and civil society organizations to help develop joint solutions to common social and economic development challenges.

Thematic coverage: Operational Objectives

The territorial cooperation programme Moldova - Ukraine addresses local development needs and focuses on the following three operational objectives and related priority issues:

  • Operational Objective 1 - Improving the living conditions of local communities in the border regions through joint projects supporting economic and social development

 

a)   Promotion of closer business links across the border

b)     Diversification of income sources and development of alternative employment opportunities in rural areas

  • Operational Objective 2 - Addressing common challenges

a) Solving cross-border environmental problems, enhancing emergency preparedness

  • Operational Objective 3 - Culture, education, and sports

a) Promotion of multi-cultural diversity and social integration of ethnical minorities across the border

b) Facilitation of people-to-people links in social sphere, culture, education and sports with focus on youth issues

Budget

The overall indicative amount made available under this Call for Proposals is € 3,300,000.

Any grant requested under this Call for Proposals must fall between the following minimum and maximum amounts:

  • minimum amount: € 60,000
  • maximum amount: € 300,000

Submission of Proposals

Applications must be submitted in one original and 2 copies in A4 size, each bound. The complete application form (Part A: concept note and Part B: full application form), budget and logical framework must also be supplied in electronic format (CD-ROM) in a separate and single file (i.e. the application form must not be split into several different files). The electronic file must contain exactly the same application as the paper version enclosed.

Applications must be submitted in a sealed envelope by registered mail, private courier service or by hand-delivery (a signed and dated certificate of receipt will be given to the deliverer) at the address below:

Eastern Partnership Territorial Cooperation - Managing Authority

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

44, Chervonoarmiyska Street

01004 Kiew

 

Questions

Applicants may pose questions to the Managing Authority as regards the call for proposals in writing to the following email address:

eaptc-kiev@giz.de

Information sessions

Information sessions on this Call for Proposals will be held on:

27 April 2015 in Chisinau

28 April 2015 in Balti

30 April in Cahul

05 May in Chernovtsy

06 May in Vinnitsya

08 May in Odessa

The time and venue of the events are indicated on the registration form. The link for the registration for the Information Days events will follow shortly.

  • 02 Grant Contract_EN.pptx

    564.94 kb, PPTX, Download
  • 02 Grant Contract_RU.PPTX

    594.43 kb, PPTX, Download
  • 03 Partneship_EN.pptx

    450.66 kb, PPTX, Download
  • 03 Partneship_RU.pptx

    457.41 kb, PPTX, Download
  • 04 Bugetary issues and accounting requirements_EN.pptx

    1050.36 kb, PPTX, Download
  • 04 Bugetary issues and accounting requirements_RU.PPTX

    1085.96 kb, PPTX, Download
  • 05 Introduction to Procurment_EN.PPTX

    3339.2 kb, PPTX, Download
  • 05 Introduction to Procurment_RU.PPTX

    2775.75 kb, PPTX, Download
  • 06 a Reporting_EN.pptx

    813.84 kb, PPTX, Download
  • 06 a Reporting_RU.pptx

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  • 07 b Fill in finacial report_EN.pptx

    934.89 kb, PPTX, Download
  • 07 b Fill in finacial report_RU.pptx

    938.93 kb, PPTX, Download
  • 08 Monitoring_EN.pptx

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  • 08 Monitoring_RU.pptx

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  • 10 Anticipating what is needed when the project closes_EN.pptx

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  • 10 Anticipating what is needed when the project closes_RU.PPTX

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