Belarus - Ukraine

Dear applicants,

kindly be informed about BY-UA programme timetable.

 

Activity  Duration Start Date End Date
Call for Proposals 90 days 20.01.2016 19.04.2016
Information Days 11 days 01.02.2016 16.02.2016
Opening and Administrative Check 3 days 23.05.2016 25.05.2016
Clarification requests to be sent to applicants by Managing Authority 2 days 11.07.2016 12.07.2016
Submission of clarifications by applicants 8 days 11.07.2016 20.07.2016
Review of submitted documents by Managing Authority 4 days 21.07.2016 26.07.2016
Review of the result of the opening and administrative check by the Evaluation Committee  3 days 27.07.2016 29.07.2016
Meeting of the Evaluation Committee 1 day 29.07.2016  
Evaluation of Concept Notes by external assessors 10 days 01.08.2016 12.08.2016
Review of results of the evaluation of Concept Notes by Managing Authority 3 days 15.08.2016 17.08.2016
Review of the result of the evaluation of Concept Notes by the Evaluation Committee  10 days 18.08.2016 31.08.2016
Meeting of the Evaluation Committee 2 days 01.09.2016 02.09.2016
Review of and decision on the results of the evaluation of the Concept Notes by the Joint Decision Making Committee 10 days 05.09.2016 16.09.2016
Sending Information Letters with the results of the evaluation of the Concept Notes to the applicants 5 days 19.09.2016 23.09.2016
Submission of appeals regarding the evaluation of the Concept Notes by applicants 10 days 26.09.2016 07.10.2016
Evaluation of   Full Application Forms by the external assessors 10 days 26.09.2016 07.10.2016
Review of submitted appeals (if any) and of the result of evaluation of the Full Application forms by the Managing Authority 5 days 10.10.2016 14.10.2016
Review of the result of evaluation of the Full Application forms by the  Evaluation Committee 10 days 17.10.2016 28.10.2016
Review of the submitted appeals by the Evaluation Committee (if applicable) 10 days 17.10.2016 28.10.2016
Meeting of the Evaluation Committee (Appeal Committee meeting if applicable) 5 days 31.10.2016 04.11.2016
Review of and decision on the results of the evaluation of Full Application forms by the Joint Decision Making Committee 10 days 07.11.2016 18.11.2016
Sending the Information Letters with results of evaluation of the Full Application forms to the applicants 5 days 21.11.2016 25.11.2016
Sending the requests for submission of additional documents for eligibility check 5 days 21.11.2016 25.11.2016
Submission of appeals regarding evaluation of the Full Application forms by applicants 10 days 28.11.2016 09.12.2016
Submission of additional documents for eligibility check by applicants 10 days 28.11.2016 09.12.2016
Eligibility Check to be performed by Managing Authority 5 days 12.12.2016 16.12.2016
Review of  the result of eligibility check by the  Evaluation Committee 5 days 19.12.2016 23.12.2016
Review of the submitted appeals by the Evaluation Committee (if applicable) 5 days 19.12.2016 23.12.2016
Meeting of the Evaluation Committee (Appeal Committee meeting if applicable) 5 days 26.12.2016 30.12.2016
Meeting of the Joint Decision Making Committee 10 days 09.01.2017 20.01.2017
Preparation of documents for European Commission and Federal Ministry of Economic Cooperation and Development of Germany 5 days 23.01.2017 27.01.2017
Review of and decision on the evaluation report and the list of projects by European Commission 10 days 30.01.2017 10.02.2017
Review of and decision on the list of projects by Federal Ministry of Economic Cooperation and Development of Germany 5 days 13.02.2017 17.02.2017
Sending Award  letters to winners 5 days 20.02.2017 24.02.2017
Contract negotiations and pre-contracting visits 1 month 27.02.2017 25.03.2017
Project Implementation training 10 days 27.03.2017 07.04.2017
Ceremony of contract signature 2 days 06.04.2017 07.04.2017

 

This timetable will be updated accordingly.

____________________________________________________________________________________________________________________________________

 

Dear applicants,

Kindly be informed, that file with Frequently Asked Questions (FAQ_BY-UA) was updated on the 8th of April.

New questions and answers were marked with yellow.

Direct link to file: http://eaptc-ma.eu/uploads/files/5707d09427ca5.pdf

 

Please note, that this is the last update, as following section 2.2.4 of the Guidelines for grant applicants:

"Replies will be given no later than 11 days before the deadline for the submission of applications".

____________________________________________________________________________________________________________________________________

Dear applicants,

Kindly be informed, that file with Frequently Asked Questions (FAQ_BY-UA) was updated on the 29th of March.

New questions and answers were marked with yellow.

____________________________________________________________________________________________________________________________________

Dear applicants,

Kindly be informed, that file with Frequently Asked Questions (FAQ_BY-UA) was updated on the 10th of March.

New questions and answers were marked with yellow.

____________________________________________________________________________________________________________________________________

Dear applicants,

Kindly be informed, that file with Frequently Asked Questions (FAQ_BY-UA) was updated on the 4th of March.

New questions and answers were marked with yellow.

____________________________________________________________________________________________________________________________________

Dear applicants,

kindly be informed that file with Frequently Asked Questions (FAQ_BY-UA) was uploaded to the site.

We will update this file on a regular basis with your questions and our answers. 

Please note, that you may ask any question related to the Programme via email: eaptc-kiev@giz.de

____________________________________________________________________________________________________________________________________

Dear applicants,

kindly be informed that Annex A - Grant Application Form, Annex B - Budget and Annex C - LogFrame with word translation were uploaded.

Please pay attention, that these 3 documents are just for information.

In order to apply for the programme you have to fill in original forms from "Documents to be completed" folder.

____________________________________________________________________________________________________________________________________

This is an open Call for Proposals, where all documents are submitted together (Concept Note and Full Application Form).

Timeframe

The 1st Call for Proposals under the Territorial Cooperation Programme Belarus - Ukraine is being launched on 20th of January 2016. The deadline for submitting proposals is 19th of April 2016.

 

Programme area

Project activities have to be located in the following eligible areas:

Ukraine: oblast Volyn, Rivne, Zhytomyr, Kyiv, Chernihiv 

Belarus: oblast Brest, Gomel

 

Programme Objectives and Priorities

The overall objective of the territorial cooperation programme Belarus - Ukraine is to strengthen cross border contacts between local authorities, communities and civil society organizations to help develop joint solutions to common social and economic development challenges.

 

Thematic coverage: Operational Objectives

The territorial cooperation programme Belarus - Ukraine addresses local development needs and focuses on the following three operational objectives and related priority issues:

 

Operational Objective 1 - Improving the living conditions of local communities in the border regions through joint projects supporting economic and social development

a) Support to small- and medium-size enterprises (SME) by enhancing business-related information infrastructure with special focus on cross-border trade
b) Raising the touristic and investment attraction of the regions
c) Human capital and employment, career guidance for youth, social inclusion of disabled

Operational Objective 2 - Addressing common challenges in the fields of environment, employment, public health and any other field of common interest having a cross border dimension

a) Joint monitoring and information exchange on environmental situation, energy saving, renewable energy sources, and waste management

b) Public health – disease prevention and early diagnostics

Operational Objective 3 - Culture, education, and sports

a) Preservation of cultural and historic heritage, promotion of cooperation in the areas of culture and sport

 

Budget

The overall indicative amount made available under this Call for Proposals is € 3,300,000.

 

Any grant requested under this Call for Proposals must fall between the following minimum and maximum amounts:

minimum amount: € 60,000

maximum amount: € 250,000

 

Submission of Proposals

Applications must be submitted in one original and 2 copies in A4 size, each bound. The complete application form (Part A: concept note and Part B: full application form), budget and logical framework must also be supplied in electronic format (CD-ROM) in a separate and single file (i.e. the application form must not be split into several different files). The electronic file must contain exactly the same application as the paper version enclosed.

Applications must be submitted in a sealed envelope by registered mail, private courier service or by hand-delivery (a signed and dated certificate of receipt will be given to the deliverer) at the address below:

 

Eastern Partnership Territorial Cooperation - Managing Authority

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

44, Velyka Vasylkivska (Chervonoarmiyska) Street

01004 Kiev

 

Questions

Applicants may pose questions to the Managing Authority as regards the call for proposals in writing to the following email address:

eaptc-kiev@giz.de

 

Information sessions

Information sessions on this Call for Proposals will be held on:

01.02.2016: Brest

02.02.2016: Pinsk 

03.02.2016: Gomel

04.02.2016: Chernihiv

08.02.2016: Zhytomyr

09.02.2016: Kyiv or Bila Tserkva

15.02.2016: Rivne

16.02.2016: Lutsk

The time and venue of the events are indicated on the registration form. The link for the registration for the Information Days events will follow shortly.

 

More information and the application package

  • EaPTC Guidelines for Applicants_Be-Ua_ENG.pdf

    983.26 kb, PDF, Download
  • EaPTC Guidelines for Applicants_Be-Ua_RUS.pdf

    1142.2 kb, PDF, Download
  • Annex A_Grant Application Form с подстрочным переводом.docx

    236.14 kb, DOCX, Download
  • Annex B_budget - с подстрочным переводом.xls

    84 kb, XLS, Download
  • Annex C_logframe с подстрочным переводом..doc

    78 kb, DOC, Download
  • FAQ_BY-UA_updated Apr 08.pdf

    1152.19 kb, PDF, Download

Documents to be completed

  • Annex A_Grant Application Form.docx

    146.86 kb, DOCX, Download
  • Annex B_budget.xls

    77 kb, XLS, Download
  • Annex C_logframe.doc

    52 kb, DOC, Download
  • Annex D_lefcompany.pdf

    603.07 kb, PDF, Download
  • Annex D_lefpublic.pdf

    517.97 kb, PDF, Download
  • Annex E_fif.pdf

    521.99 kb, PDF, Download

Documents for information

  • Annex II_gencond.pdf

    373.45 kb, PDF, Download
  • Annex III_speccond.doc

    176.5 kb, DOC, Download
  • Annex IX_transferassetsownership.doc

    52 kb, DOC, Download
  • Annex L Partnership Agreement.docx

    58.13 kb, DOCX, Download
  • Annex V_requestpay.doc

    44 kb, DOC, Download
  • Annex VI_finalreport.docx

    33.18 kb, DOCX, Download
  • Annex VI_financialreport.xls

    309.5 kb, XLS, Download
  • Annex VI_interreport.doc

    73.5 kb, DOC, Download
  • Annex VII _expendverif.doc

    131 kb, DOC, Download
  • Annex IV_awardproc.doc

    56 kb, DOC, Download
  • GIZ_PerDiems_2016.pdf

    725.15 kb, PDF, Download

Info-days presentations

  • 1_General info_BY-UA_rus.ppt

    1214 kb, PPT, Download
  • 2_Eligibility_criteria_BY-UA_rus.pptx

    504.45 kb, PPTX, Download
  • 3_Evaluation_BY-UA_rus.pptx

    842.69 kb, PPTX, Download
  • 4_Annex_C_Logframe_BY-UA_rus.ppt

    1209 kb, PPT, Download
  • 5_Annex A_Application_Form_BY-UA_rus.pptx

    1831.37 kb, PPTX, Download
  • 6_Annex B_Budget_BY-UA_rus.ppt

    2731.5 kb, PPT, Download